We do not set a strict hourly limit for wedding day coverage. Our time onsite is based on your timeline, venue access, setup needs, ceremony time, reception flow, and teardown requirements.

In most cases, our team is onsite for approximately 12–15 hours. We are typically one of the first vendors to arrive for setup and one of the last to leave once approved teardown responsibilities are complete.

Because we are with you throughout so many parts of the day, we often become the vendor you spend the most face-to-face time with. Our focus is to keep the day organized, support your vendor team, manage the timeline, and make sure everything flows as smoothly as possible from start to finish.

Please note that while our onsite coverage is based on the needs of the day, this does not include tasks outside of our coordination responsibilities, such as vendor load-in/load-out, floral teardown, rental returns, transportation of items, or other services that should be handled by the appropriate vendor or designated helper.

Absolutely! Creating a thoughtful, realistic wedding day timeline is one of the most important parts of what we do.

We will build your timeline around your ceremony time, venue access, vendor needs, photo coverage, transportation, room flips, guest experience, and all of the important moments you want included throughout the day.

You will receive both a phone-friendly version that is easy to text to your wedding party and a printer-friendly version for anyone who prefers a paper copy. We will also bring extra printed copies with us on wedding day.

In the weeks leading up to your wedding, we will share the finalized timeline with your vendor team so everyone is on the same page and knows where they need to be and when.

On wedding day, our team will help keep the timeline moving by cueing you, your wedding party, family members, and vendors throughout the day so everything feels organized, intentional, and as smooth as possible.

Yes! All wedding day coordination packages include one lead planner and one assistant.

This allows one of us to stay focused on the overall timeline, vendor communication, and behind-the-scenes logistics, while the other can assist with setup details, ceremony cues, guest needs, and transitions throughout the day.

If your wedding requires additional staffing due to guest count, venue logistics, extensive setup, multiple locations, or a tight teardown window, we will discuss that with you in advance.

Yes, teardown of approved personal decor is included.

At the end of the night, our team will gather, pack up, and organize your personal decor so it is ready for your designated person to take home. This may include items such as signage, guest book items, card box, table numbers, menus, favors, memorial items, candles, and other small personal details.

Our team does not load items into vehicles, transport items, return rentals, clean rental items, dismantle floral installations, tear down draping, remove large-scale decor, or complete teardown responsibilities that belong to another vendor.

Any items brought in by your florist, rental company, decorator, venue, caterer, DJ, bakery, or another vendor must be removed by that vendor unless a different arrangement has been discussed and approved in writing before wedding day.

If floral teardown, extensive decor removal, or additional labor is requested outside of standard personal decor packing, additional fees will apply and will be based on the final scope of work.

No. All personal decor must be delivered, unloaded, and brought into the correct event space before our team arrives.

For example, reception decor should be placed in the reception space, ceremony decor should be placed near the ceremony space, and any getting-ready items should be placed in the appropriate suite or room.

We recommend having the person delivering decor arrive at least 30 minutes before our scheduled arrival time so everything is ready for us to begin setup.

No. At the end of the night, our team will gather, pack up, and organize approved personal decor so it is ready to be taken home.

A family member, friend, or designated helper must be responsible for removing those items from the venue and loading them into vehicles.

No. Florals, greenery, draping, and installations must be set up and removed by the florist, designer, or vendor providing those items.

Our team does not cut stems, arrange flowers, fill or style bud vases, place loose greenery, attach floral pieces to arches, install floral arrangements, dismantle floral installations, or remove large-scale floral/design pieces at the end of the night.

If your florist spends several hours setting something up, they need to be responsible for returning to tear it down.

No. Anything that needs to be picked up, transported, or delivered on wedding day must be handled by the vendor, a delivery service, or a designated friend/family member.

No. Rental pickups, returns, stacking, cleaning, bagging, counting, or repacking vendor-owned items must be handled by the rental company, client, or designated person.

No. We coordinate the flow of the day, cue important moments, and communicate with vendors, but we do not manage playlists, microphones, sound equipment, or announcements.

You will need to designate a trusted person to manage music, microphones, announcements, and any audio needs throughout the event.

No. If your pet is part of the wedding day, you must hire or designate a dedicated pet handler.

We stay until our approved teardown responsibilities are complete. Vendor-owned items, floral teardown, rental removal, and loading vehicles must be handled by the appropriate vendor or designated person.

Client-owned items such as signage, card box, guest book, table numbers, favors, memorial items, menus, photos, candles. If you’re not sure, ask!

Large installations, florals, greenery, arches, draping, furniture, linens, place settings, rental items, dessert displays, vendor equipment, and anything requiring tools, ladders, special handling, or significant labor.

Yes, we help coordinate the flip and assist with moving approved items, but any floral, draping, rental, or design setup during the flip must be handled by the appropriate vendor. (We can’t be everywhere at once, maybe one day though!)

We are happy to offer general guidance on the overall look and feel of your wedding. This may include helping you think through color combinations, what will complement your venue, and whether certain design choices feel cohesive with the rest of the day.

However, full event design, stationery design, custom signage, floral design, and styling are best handled by the professionals who specialize in those areas.

Stationery designers can help create a cohesive look for your printed materials, including save the dates, invitations, menus, programs, place cards, seating charts, welcome signs, bar signs, and other paper goods.

Your florist or event designer can help bring the visual side of your wedding to life through florals, candles, linens, installations, ceremony design, tablescape styling, and the overall aesthetic of the day. They are ultimately the artists behind the design and know how to create a finished look that feels intentional and elevated.

We love working with Minne Events for additional design and styling support, and we are happy to provide recommendations for stationery designers, florists, and event designers who can help with everything from printed materials to the full visual direction of your wedding.

Yes! After seven wedding seasons, we have had the opportunity to work with many local vendors and have a strong list of professionals we love and trust.

We are happy to provide recommendations for whatever vendor categories you are still looking to hire, including photographers, videographers, florists, DJs, hair and makeup artists, stationery designers, transportation companies, dessert vendors, rental companies, and more.

While we are always happy to share vendors we have had great experiences with, the final decision is always yours. We recommend reviewing each vendor’s style, pricing, availability, services, reviews, and contract details to make sure they are the best fit for your wedding day.

Yes, please include our team in your vendor meal count.

Any vendor who is onsite during dinner or working through the reception should be provided a meal. This typically includes your coordinators, photographer, videographer, DJ, band, and any other vendors who will be onsite for an extended period of time.

Our team is usually onsite for the majority of the day, often 12–15 hours, so having a meal during the reception allows us to step away briefly, eat, and be ready to continue managing the rest of the evening.

Please confirm vendor meal requirements with your caterer and make sure all applicable vendors are included in your final vendor meal count.

We do our best to respond to emails within 48 business hours.

Because weddings and events do not always fall on the same days each week, our schedule varies. Some days are spent onsite at events, preparing for upcoming weddings, attending final walkthroughs, or taking time off after event days.

For that reason, email is the best way to communicate with us. It allows us to keep all wedding details, updates, questions, and decisions organized in one place so we can reference them quickly throughout the planning process.

To help us stay organized and make sure nothing gets missed, please send wedding-related questions, updates, and requests by email rather than text, social media, or multiple platforms.

Yes! Ceremony rehearsal coordination is included with day-of coordination.

During rehearsal, we will walk everyone through the ceremony order, processional, recessional, where to stand, when to walk, and any important ceremony logistics. This helps your wedding party, immediate family, and anyone involved in the ceremony feel confident and prepared for wedding day.

Rehearsal is typically focused on the ceremony flow only. Detailed design, setup, decor placement, and reception logistics should be discussed before rehearsal so we can keep this time efficient and focused for everyone involved.

Yes! Travel within one hour of the Twin Cities is included in our packages.

For weddings located more than one hour from the Twin Cities, additional mileage will be charged at the current standard mileage rate and paid separately.

Because our onsite hours vary depending on the wedding day timeline, venue access, setup needs, and teardown requirements, some wedding days can run 12–16+ hours. If your wedding location or timeline would require our team to drive a significant distance late at night after a full event day, overnight accommodations may be required.

Any required accommodations must be approved in advance and provided at a hotel or professional lodging property. We do not stay at private homes, guest rooms, cabins, or with family/friends of the couple.

Travel and lodging needs will be discussed before booking whenever possible, and finalized once we have a better understanding of the venue location, timeline, and event logistics.